Welcome to the Docs Site

Simpledocs is a document generation service that uses AI-generated content to create professional documents quickly and easily. Document generation is the process of automatically creating documents based on rules, which is useful when multiple documents need to be created. With Simpledocs, end-users can input company information once and generate documents, such as letters, invoices, contracts, company profiles, proposals, presentation and even landing web pages. This is all done without the need for design or coding experience.

Simpledocs uses well-designed templates for users to create high-quality documents and templates in minutes without the need for formatting or design. The benefits of using Simpledocs include increased efficiency and decreased costs, as well as the elimination of errors and omissions that can occur with manual data entry. Simpledocs is one of the top AI-based document generation software, which can create and deliver professional documents in minutes.

Signing Up

Signing up for Simpledocs requires only your email address. Once you sign up, you will be presented with a page to begin registering your company.

When you sign up on the main Simpledocs page, you will be designated as the ADMINISTRATOR for the company you will create. Administrators have the following previledges on the platform:

Create the company with all its information including name, address, contact, logo etc

The administrator can also edit all of the information on the company
The administrator can invite and delete membership of the company page on Simpledocs
The administrator will also have the power to add users as administrators
Only the administrator can pay for the subsciption for the company account
Only the administrator can create and edit the company website

To add users to the company space, the Administrator will send an invite email which will be used to sign on as a team member of the company. A regular user will be able to:

Create documents with the assigned design and information of their company
A regular user can create, edit and delete documents in their workspace
A user can be upgraded to be an administrator

To summarize, it is the Administrator who signs up, creates the company and invites team mates to the company workspace.

The Logo

Simpledocs works well when you have a logo for your company. You can quickly generate logos from AI platform and also logo makers online. The logo is important as it will appear on all your documents and also on your company website.

We have tested the documents with numerous logos over the years and most of them work. However, sometimes it might not appear the way you would want. You can experiment with other logos to see which one works best for you.

The logo should be in PNG format, WITH A TRANSPARENT BACKGROUND. This will ensure that the logo appears well on all your documents and also on your company website. The Simpledocs system will pick every color in your logo and distribute them in your documnent as the brand colors. You can always change this later if it has picked the wrong colors.

It is also good to note that we use Computer Vision to crop the image and remove white borders so that we can only layout the logo.

If you have any issues with the logo, please contact our support team and we will be happy to help you.

Editing Company Information

You can change your company information at any time. This includes your company name, address, phone number, email address, and website. Once you change the information, it will be applied immediately to all your documents. This move will ensure that you do not have to edit each document individually.

Logo and Brand Colors

You can also change your logo once your company is already created. However, you will have to change the brand colors manually. The editing view will give you the four color codes that you can use to change the colors of your documents. This WILL NOT APPLY to when you first create the company. When you first create the company, the colors will be applied to the database automatically

Only when you change the colors will you have to manually change the colors in the database.

Company Profiles

Company profile is an optional document that you can create on your account. A company profile describes what your company or Business does, its mission, vision, and values. It also includes the company's history, its achievements, and the services it offers. A company profile is a professional introduction of your company to potential clients, customers, and investors. It can also be used to introduce your company to potential partners

To create a company profile on your account, follow the steps below:

Click on the Company Profile tab on the left side of the dashboard
Click on the New Company Profile button
Fill in the required information in the form that appears
Click on the Save button to save the company profile

You can use the AI assistant to craft a well written company profile. The AI assistant will create an error free company profile that you can use to introduce your company to potential clients, customers, and investors. Additionally, you can create multiple company profiles on your account. This is useful if you have multiple companies or businesses that you want to create profiles for.

Letters

A letter is a written message that is usually sent to a person or organization. Letters are used for various purposes, such as communicating with friends and family, applying for a job, making a complaint, or sending a formal invitation. Letters can be handwritten or typed and can be sent by mail or email. In business, letters are often used to communicate with clients, customers, suppliers, and other business partners. Letters can be formal or informal, depending on the purpose and the relationship between the sender and the recipient.

To create a letter on your account, follow the steps below:

Click on the Letters tab on the left side of the dashboard
Click on the New Letter button
Fill in the required information in the form that appears
Click on the Save button to save the letter

You can use the AI assistant to craft a well-written letter. The AI assistant will create an error-free letter that you can use to communicate with clients, customers, suppliers, and other business partners. On the letter dashboard you can see all the letters you have created. You can edit, delete, or download the letters as needed.

Contracts

A contract is a legally binding agreement between two or more parties that is enforceable by law. Contracts are used in business to formalize agreements between companies, clients, suppliers, and other business partners. Contracts can cover a wide range of transactions, such as the sale of goods or services, employment agreements, non-disclosure agreements, and more. Contracts can be written or oral, but written contracts are generally preferred as they provide a clear record of the terms and conditions of the agreement. A well-drafted contract can help prevent disputes and protect the interests of all parties involved.

To create a contract on your account, follow the steps below:

Click on the Contracts tab on the left side of the dashboard
Click on the New Contract button
Fill in the required information in the form that appears
Click on the Save button to save the contract

You can use the AI assistant to craft a well-written contract. The AI assistant will create an error-free contract that you can use to formalize agreements with clients, customers, suppliers, and other business partners. On the contract dashboard, you can see all the contracts you have created. You can edit, delete, or download the contracts as needed.

Proposals

A proposal is a written document that is used to offer a solution to a problem or to present a business idea. Proposals are used in various fields, such as business, academia, and government. A proposal can be solicited or unsolicited. A solicited proposal is one that is requested by a client or organization, while an unsolicited proposal is one that is submitted without being requested. Proposals can be used to secure funding, win contracts, or gain approval for a project or idea. A well-written proposal can help you achieve your goals and persuade others to support your ideas.

To create a proposal on your account, follow the steps below:

Click on the Proposals tab on the left side of the dashboard
Click on the New Proposal button
Fill in the required information in the form that appears
Click on the Save button to save the proposal

You can use the AI assistant to craft a well-written proposal. The AI assistant will create an error-free proposal that you can use to present your ideas to clients, customers, investors, and other stakeholders. On the proposal dashboard, you can see all the proposals you have created. You can edit, delete, or download the proposals as needed.

Invoices

An invoice is a document that is used to request payment for goods or services that have been provided. Invoices are used in business to keep track of sales, payments, and outstanding balances. An invoice typically includes information such as the date of the sale, the description of the goods or services provided, the quantity, the price, and the total amount due. Invoices are used to provide a record of the transaction and to help ensure that payments are made in a timely manner.

To create an invoice on your account, follow the steps below:

Click on the Invoices tab on the left side of the dashboard
Click on the New Invoice button
Fill in the required information in the form that appears
Click on the Save button to save the invoice

On the invoice dashboard, you can see all the invoices you have created. You can edit, delete, or download the invoices as needed.

Quotation

A quotation is a document that is used to provide a potential customer with the estimated cost of goods or services. Quotations are used in business to give customers an idea of how much a product or service will cost before they make a purchase. A quotation typically includes information such as the description of the goods or services, the quantity, the price, and the terms and conditions of the sale. Quotations are used to help customers make informed decisions and to provide a record of the estimated cost of a transaction.

To create a quotation on your account, follow the steps below:

Click on the Quotations tab on the left side of the dashboard
Click on the New Quotation button
Fill in the required information in the form that appears
Click on the Save button to save the quotation

On the quotation dashboard, you can see all the quotations you have created. You can edit, delete, or download the quotations as needed.

Receipts

A receipt is a document that is used to provide proof of payment for goods or services that have been provided. Receipts are used in business to keep track of sales, payments, and outstanding balances. A receipt typically includes information such as the date of the sale, the description of the goods or services provided, the quantity, the price, and the total amount paid. Receipts are used to provide a record of the transaction and to help ensure that payments are made in a timely manner. Receipts can also be used for tax purposes to document business expenses and deductions.

To create a receipt on your account, follow the steps below:

Click on the Receipts tab on the left side of the dashboard
Click on the New Receipt button
Fill in the required information in the form that appears
Click on the Save button to save the receipt

On the receipt dashboard, you can see all the receipts you have created. You can edit, delete, or download the receipts as needed.

Business Cards

A business card is a small card that contains information about a person or a company. Business cards are used in business to provide contact information to potential clients, customers, and partners. A business card typically includes information such as the person's name, job title, company name, address, phone number, email address, and website. Business cards are used to make a good first impression and to help people remember who you are and how to contact you. Business cards can be printed on paper or cardstock and can be designed in a variety of styles and colors. A well-designed business card can help you stand out from the competition and make a lasting impression on potential clients and customers.

To create a business card on your account, follow the steps below:

Click on the Business Cards tab on the left side of the dashboard
Click on the New Business Card button
Fill in the required information in the form that appears
Click on the Save button to save the business card

On the business card dashboard, you can see all the business cards you have created. You can edit, delete, or download the business cards as needed.

Email Signatures - Coming Soon

An email signature is a block of text that is automatically appended to the end of an email message. Email signatures are used to provide contact information, links to social media profiles, and other information about the sender. Email signatures can include the sender's name, job title, company name, phone number, email address, website, and other details. Email signatures are used to make emails look more professional and to provide recipients with the information they need to contact the sender. A well-designed email signature can help you make a good impression on clients, customers, and other contacts.

To create an email signature on your account, follow the steps below:

Click on the Email Signatures tab on the left side of the dashboard
Click on the New Email Signature button
Fill in the required information in the form that appears
Click on the Save button to save the email signature

On the email signature dashboard, you will see the email signature you have created. You can edit, delete, or download the email signatures as needed.

AI Presentation - Coming Soon

An AI presentation is a slideshow that is created using artificial intelligence. AI presentations are used to present information in a visual format and to communicate ideas to an audience. AI presentations can include text, images, charts, graphs, and other visual elements to help convey information effectively. AI presentations are used in various fields, such as business, education, and research. A well-designed AI presentation can help you engage your audience and deliver your message in a compelling way.

To create an AI presentation on your account, follow the steps below:

Click on the AI Presentations tab on the left side of the dashboard
Click on the New AI Presentation button
Fill in the required information in the form that appears
Click on the Save button to save the AI presentation

On the AI presentation dashboard, you can see all the AI presentations you have created. You can edit, delete, or download the AI presentations as needed.